Your pay doesn’t just depend on how much you earn; it also depends on when your work and attendance are recorded within a payroll period. To ensure accurate and timely salary release, Benilde follows a structured attendance cut-off and payroll schedule. Understanding these timelines helps you know which pay period you’re being paid for and why certain hours, overtime, or adjustments appear in the next payout rather than the current one.
What is an attendance cut-off?
An attendance cut-off is the specific date range that defines which days of work are included in a particular payroll cycle.
This means that the pay you received on:
- The 25th/30th of the month covers work hours credited from the 1st to the 15th.
- The 10th/15th of the month covers work hours credited from the 16th to the 30th.
For example, if you’re a full-time associate and had an approved overtime on August 14, your pay for this will be credited to your account on August 25. Likewise, if you had a recorded tardiness on August 14, the amount will be deducted from your pay on August 25.
The cut-off date provides Associates with a clear timeline for verifying attendance and submitting overtime and leave applications. It also gives approvers sufficient time to review and approve these entries, ensuring accuracy before payroll processing.
Why are cut-off periods important?
The cut-off system exists not to delay pay, but to ensure:
- Accurate and verified data - attendance logs, leaves, and overtime are checked before processing.
- Timely payroll release - enough time is allotted for encoding, review, approval, and bank crediting.
- Compliance with financial timelines - remittances and reporting to government agencies follow specific schedules.
When will I receive my pay?
The pay date is the official day when salaries are released or credited to your bank account. Your pay is credited to your account based on the defined pay date for your classification. Full-time associates have a different pay date from consultants, while the schedule of pay release for part-time faculty is sent out through email every term.
For part-time faculty holding Special Classes, the pay is released after midterms and finals week, following the 15th and 30th payroll cycle.
There is a different attendance cut-off date for part-time faculty in Benilde Senior High School and Undergraduate programs.
Why aren’t my overtime or leave adjustments credited in my pay?
You may notice that certain overtime hours or leave adjustments don’t immediately reflect on your payslip.
This may happen because:
- Hours rendered are for the next pay period.
- Late correction or approvals of DTR (Daily Time Record) or leave requests.
- Corrections from the previous payroll were carried over to the next one.
Leaves and attendance-related corrections will only apply if they have been filed and approved by your immediate supervisor in Traverse. If corrections have pending approval, then the pay adjustment cannot take place.
Always check your DTR records in Traverse and correct attendance deficiencies before the cut-off dates. This helps the Payroll team process your pay on time and accurately.
How does my attendance affect my pay?
Attendance directly affects your net pay:
- Late/Undertime records correspond to pay deductions.
- Absences with official leaves reduce your leave credits, while absences without leave/without pay mean losing pay for that day.
- Overtime/Holiday Work gives you additional compensation.
Ensuring that your attendance records are accurate in Traverse ensures that what you are paid truly reflects your time and effort. Your attendance record is the foundation of your payslip - accuracy starts there.
As an associate, it is your responsibility to monitor your attendance regularly, submit corrections or leave requests promptly, check your payslip and report errors immediately. If you encounter this, submit a ticket.
When submitting a ticket, refrain from attaching your payslip or indicating the actual amount missing/added. Our Payroll Team can directly verify this in their records and will ask you should this be required.